Break Tracking with Custom Fields in VeriClock

What happens when employee break times vary day by day, or when an employee works through their break? 

VeriClock’s Break custom field lets employees accurately record variable break times by selecting a preset duration from a dropdown or entering minutes manually at clock out, automatically deducting the break from hours worked. This flexible approach ensures precise time tracking when breaks vary day to day or are skipped, while keeping payroll and reporting accurate without manual adjustments.

Drop Down List For Selecting Break - Option 1

To add a drop down list for employees to select if they took a break at clock out, click on the tabs Settings → Custom Fields → Add Custom Field → List Field → follow set up shown in diagram below → before saving, click on List Items tab

In order for this field to work, the name of the field needs to include {Break} (in braces)

To add list item selections, click on the blue + Add List Item button to add each dropdown list item for employees to select from at clock out → after adding a code (the number of minutes deducted) + name (list item employees will choose from), click the blue Save button to save your Break custom field. A description can be added to each list item, but the description is a hidden field from employees and is used to add additional text to a report about the list item selected.

At Clock Out, Enter Break Length Taken That Day

At clock out, employees can select their break duration from the dropdown list, or 0 if they worked through lunch. If using a number field, employees type in the break length taken.

Number Field Box For Selecting Break Length - Option 2

A number field box can be used if employee break times vary day-to-day.  With this option, employees can type in the number of minutes they were on break.

To add a number field for employees to enter at clock out, from the Custom Fields tab → click on Add Custom Field → click on Number Field → follow steps in diagram below → click Save.

In order for this field to work, the name of the field needs to include {Break} (in braces)

Break Deduction In Reports

The break duration entered is automatically deducted from the employee's hours worked.

**the lunch break custom field should not be used in addition to other lunch break deduction/time adjustment options, as each lunch deduction set in your account would be applied to the same clock in/out time events**

To set up our break custom field in your account, contact the VeriClock support desk at: [e-mail]

For information on automatic and scheduled lunch deductions, click here.