Automatic and Scheduled Time Deductions – VeriClock

Learn how to configure automatic and scheduled time deductions in VeriClock. This guide explains the difference between automatic and scheduled deductions, when to use each option, how deductions are applied in reports and payroll integrations, how to exempt specific jobs or service items, and how to review deduction details before running payroll.

Automatic deductions can be set up to deduct time (e.g. lunch breaks) from employees daily, without the need for employees to clock out.

Lunch deductions can not be viewed from the Time>Activity tab and only happen at the time a report is generated. Additionally, automatic deductions set in an account will apply to time sent over to QuickBooks and Sage 50 if you are using an integration.

To set up an automatic deduction, click on the Settings --> Time --> Time Adjustment --> Deductions

Check the box to Enable an Automatic Deduction

**Note: Automatic deductions apply all employees and on a per shift basis. If employees will be clocking in more than once per day, or to set deduction per employee, skip to the next deduction option below - see Scheduled Deductions**

Select the box next to Enable to set an automatic deduction.
To save your deduction settings, click the blue save button.
Automatic deductions set in an account will apply to all time events generated in a report, both for past time and current time events.

Scheduled Deductions

Scheduled deductions are used when employees may be clocking in or out of more than one time per day, or to set a deduction that will not apply to all employees.

Click on [+] Add New Scheduled Deductions, to create a scheduled deduction rule.
This rule will allow you to select the employees to apply it to, specify the number of hours the employee will need to work in a day for this rule to apply to them, and schedule a time for the deduction to occur.
Multiple rules can be created, by clicking on [+] Add New Scheduled Deductions
To delete a rule, click on the red garbage can icon Delete Scheduled Deductions to the right of the rule.
When finished creating a scheduled deduction rule, click the blue save button.
Scheduled deductions set in an account will apply to time generated in a report, both for past time and current time events.

How Scheduled Deductions Work

For a scheduled deduction to deduct time on any day, the employee must be clocked in at or after the scheduled deduction time, and they must be clocked in for a period greater than the threshold.
Example , if your deduction is set to start at 11:30 a.m. and deduct 0.5 hours per 4 hours worked

	Clock IN Time	Clock OUT Time	Amount Deducted
Case 1	9:30 a.m.	12:30 p.m.	0.5 hours
Case 2	6:30 a.m.	10:30 a.m.	0 hour
Case 3	12:30 p.m.	4:30 p.m.	0.5 hours
Case 4	8:45 a.m.	11:45 a.m.	0.25 hours

Scheduled deductions will apply to all shifts that do not have a start and end time as long as the duration is greater than the threshold.

**Notes**

Do not enable both deduction types at the same time, as this will deduct time for lunch twice for the same day.

Set a Job or Service Item as Exempt from Automatic Deductions

Individual jobs or service items can be set as exempt from deductions, meaning that any punch hours for that job or service item will not have deductions applied. See Adding and Editing Jobs & Service Items for additional information.

Track Deductions In Your Reports

These columns can be added to any report template to track the deduction breakdown

Adjustment - Adjustments made to hours
Hours Worked - Number of hours worked (not including adjustments)

To add columns into a report template, see the following articles:

For information on other break tracking options, see: Lunch/Break Deductions and Tracking Options

Scheduled Deductions

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