Understanding User Roles and Permissions: Admins, Managers, and Employees

Learn how VeriClock user roles and permissions work for Employees, Managers, and Admins. This guide explains what each role can access, including time tracking, scheduling, reporting, payroll, approvals, alerts, and account management, and where to configure role-based permissions to control access and maintain secure workforce operations.

VeriClock defines 3 user roles that are key to managing people who can generate clock events, those who can add/edit jobs, those who can generate and view reports and otherwise manage the VeriClock account.

ROLES
Employees	Managers (+ all Employee capabilities)	Admin (+ all Manager and Employee capabilities)
View Schedule Clock In/Out Upload Activity Notes/Photo & File View Time Events (2) Add/Edit Own Time (2) View Job Description Details (2) View Service Item Description Details (2)  Request Paid-Time-Off Request Third-Party Approval Timesheet Signoff Receive Notifications Sync Offline Clock Events	Create and Edit Schedules for Employees in Group Group Clock In/Out (1) View Time Events for Employees in Group  View Activity Notes/Photo & File Uploads for Employees in Group (1) Add/Edit Time For Employees in Group (1) -required to open clock events details and maps. Approve clock in/out events (1) Add/Edit Employees (including Payroll Item Settings & Wage) (1) View/Add/Edit Jobs (1) View/Edit Reports (1) Add/Edit Alerts (1) Generate Signature Requests Sign Timecards Request Third-Party Approval for Employees in Group View Paid-Time-Off & status in Schedule  Approve/Create Time-Off Requests (1) Update Time Off Balances (1)	Create and Edit Schedules for All Group Clock In/Out (All groups) View Time Events for All View/Delete Activity Notes/Photo & File Uploads for All Add/Edit Time for All Add/Edit Employees Add/Edit Groups Add/Edit Jobs Add/Edit Service Items Add/Edit Custom Fields Add/Edit Alerts for All Add/Edit Payroll Items Set up Overtime Rules Schedule Signature Requests and Third-Party Approval Request View/Approve/Create Time-Off Requests Update Time Off Balances Set-up: Accounting Integrations Send Email/Voice Broadcasts Send Notifications Enable/Edit Location Tracking Create Geofences Set Account Restrictions View/Change Billing Details and Invoices View Account Logs
(1) Settings for Managers Permissions are found under Settings --> Extras --> Permissions (2) Settings for individual Employee Permissions are found in each Employee's profile under Employees --> click the blue Edit-button to the right of an employee name --> Advanced --> at the bottom of the page under Permissions

 

Other Guides On User Roles:

• How to Set an Employee as an Administrator - Setting User Roles
• Adding a Manager and Group - User Roles
• How to Set an Employee as a Manager - Setting User Roles
• How to Add an Employee to a Group - Setting User Roles