Viewing Clock In and Clock Out Activity

Learn how to view, search, and manage clock in and clock out activity in VeriClock using the Time Activity page. This guide explains how to filter and sort time entries, customize date ranges and display settings, review approvals, notes, and edit history, and view GPS, geofence, and tracking details to ensure accurate time review and payroll readiness.

The Time Page contains all clock-in and clock-out events recorded since your account was created. This includes detailed information such as timestamps, job assignments, GPS locations (if enabled), and any associated notes or reports.

Accessing the Time Activity Page

1. Navigate to the Time tab in your VeriClock account.

2. Click on the Activity tab to access the search and filter options for time entries.

Setting the Date Range

• Use the Date Range fields to specify a custom start and end date.

• Alternatively, utilize the Quick Search options to quickly filter by:

  • Today

  • Yesterday

  • This Week

  • Last Week

  • This Month

  • Last Month

  • Current Pay Period

  • Previous Pay Period

Filtering Time Entries

Click on the +Options button to access additional filters:

• Approval Status: Filter by approved, non-approved, or all events.
   

  
  
   

• Warnings: View events with specific warnings, such as:
  
   

  • Don't Filter: Displays all entries, including those with and without warnings.

  • Show Only Time Guard: Displays all unresolved Time Guard events. For information on time guards, see Setting Up Alerts.

  • Show Only Geofence Auto Clocked: Shows all clock-in and clock-out events where the employee was automatically clocked out by a geofence. For information on how geofences work, see Using Geofencing.

  • Show Only Geofence Violations: Displays entries where geofence violations occurred.
    
     

• Conflicted or Deleted Activity: Choose to display or hide conflicted offline activity, deleted entries, or both.
  
  
   

• Time Zone: Set your browser's time zone for accurate timestamp display.
  
  
   

• Time Display Format: Select between 12-hour or 24-hour clock formats.
   

  
  
   

• Results Per Page: Adjust the number of entries displayed per page.
  
  
   

• Auto Refresh: Enable automatic page refresh at intervals of 60 seconds, 5 minutes, or 10 minutes.
   

  
  
   

• Sort Order: Organize events by columns such as Name, In, Out, Job, or Duration.
   

  

Your time page can be customized to display a preset date range, default filters, page sort order, and remove unused columns, creating a personalized default view of clock in/out activity that can be saved for future use. For more information, see Customize Your Time Page Dashboard - Navigating Your Time Activity Page

View Time Events

• After selecting a search period, click the search button to view individual time events occurring during the selected search period.

• The columns displayed are the same ones set in your selected fields in customize options.

• You can click on the columns: Name, In, Out, Job or Duration to organize how time events are displayed. The last column clicked will set your time page to organize by that column as default, the next time you return to the time tab.

• From this page you can also approve time events, to mark at a glance that those events have already been reviewed and approved. Approving events will set them as approved for anyone viewing those events in your account.

• A file folder icon on a time event indicates a report is available. Hover your mouse over the file icon to read available notes without having to click on the event itself. Additionally, once you click on a time event all report notes will be displayed in both the event and at the bottom of the event from the blue Show button under Notes.

• If a job description has been entered for a job, the description will be available by hovering the mouse over the job. For a manager or employee to read the job description, they must be given permission to view job details. See our guides on Managers and Groups, or Employee Permissions.

 

• For further details on icons, and colors that may be displayed on this page, scroll down to the bottom of the page to the legend section.
  
  
   
• Click on a time event to view additional details available for that event.
  
  
  
   
• The Activity Notes displays any notes, file/photo attachments submitted while clocked into this time event. 
• The Edit History displays details of when an event was created, who created the event, the method of clock in, and details of any edits that have been made. Clicking on the blue Show button under Edit History allows you to track changes made to a time event and to track any individuals who made changes.

For information on how to edit time events, see How to Edit Time Events.

View GPS Location Tracking, Continuous Tracking & Geofence Details

• If GPS tracking is setup in your account, details will be displayed in each individual time event. When GPS tracking is enabled, a world icon will display on the time event.
• To view the GPS location map, scroll in and out as needed.
• The start pin (location at clock in), stop pin (location at clock out), and path (line connecting clock in and out, along with continuous tracking pin stamps) can be removed or added as needed. For GPS location tracking and continuous tracking to be displayed in a time event, these must be enabled in your account.

For more in-depth information on GPS tracking, see How To View and Read GPS Maps

To set up GPS tracking in your account, see Geo Tagging (Location Tracking).

To set up Geofencing in your account, see Setting up Geo Fences (Video).

For additional information about our GPS tracking features, see FAQs about GPS Tracking and Geofencing.

To customize the columns displayed on your time activity page, see Customize Your Time Activity Dashboard.